Contract Administrator (Construction)

Job Title: Contracts Administrator

Location: Lowell, MA

Compensation: $70k-90k DOE

We are a successful general contractor specializing in demolition, construction and environmental services for clients in both the public and private sectors. Founded in 1987 and currently 100 employees.

The Contracts Administrator is the key person to work with the Estimating Team in order to insure the successful administration of all bids and contracts. He/She must be able to multi-task and remain cognizant of the status of multiple bids/contracts. He/She must be capable of managing numerous inquiries from the Estimating Team and certain representatives from the Awarding Authorities on various contracts. The Contracts Administrators duties include, but are not limited to the following:

Bids
Responsible to manage all subscriptions/publications for bid opportunities.
Research and present bid opportunities
Maintain and distribute all bid schedules.
Request/Return all bid documents.
Printing of estimating drawings.
Deal directly with surety agents for the procurement of all bid bonds.
Responsible for obtaining all necessary information and generating all co-operative trust and other union applications and awards prior to bid.
Initiate insurance reviews for additional cost purposes to bid.
Preparation of all bids for both demolition and construction projects
Responsible to monitor, document and distribute all addenda issued for all bids.
Manage and control the flow of all incoming pricing from vendors/subs during the bid process.
Complete responsibility to review all bid documents in order to ascertain any/all unique requirements of different bids to ensure submission of a responsible, eligible bid, i.e. M/WBE requirements, bid security percentages, pre-qualification, etc. This is critical due to the numerous Awarding Authorities to which we submits bids.
Closeout, seal and confirm successful delivery of all bids.
Deliver bids as required (as a backup)

Contracts
Receive all Notices of Award/Contract
Prepare and execute all general contracts for all projects (public and private)
Deal directly with surety agents for the procurement of all performance / payment bonds
Deal directly with insurance agents/companies for the procurement of certificates of insurance evidencing company's coverage levels and types.
Receive all Notices to Proceed.
Turn project (executed contract, etc) over to the Project Management Team for performance.

Prequalification / Licensing
Maintain a calendar to prioritize prequalification/licensing expiration dates for timely submittal so as NOT to lapse in eligibility.
Prepare all applications for Prequalification / Licensing (initial and renewal)
Prepare for submittal, all applications for limit or class additions/changes regarding pre-quals and any Joint Venture applications.
Maintain a system to timely complete all Prequalification / Licensing renewals so as to have NO lapse in eligibility.
Renew all asbestos licenses for our employees in all the required states.

Miscellaneous Duties
Maintain all hard copy Insurance Policies for company and its affiliates.
Obtain Insurance Certificates and distribute to all authorities and vendors as required.
Assist with monthly insurance distribution of vehicle registrations.
Complete Annual Reports for company and its affiliates in all the required states.
Order all office supplies for company, its affiliates and some project field offices.

Requirements
5+ years of experience in construction industry
High School Diploma or equivalent
Strong analytical skills and attention to detail
Excellent computer skills and understanding of Word, Excel and Powerpoint

Benefits

PTO

Medical

Vision

Dental 

401K

Applicants must be authorized to work in the U.S.